Guides
Practical answers for event planners and marketing teams hiring a humanoid robot for the first time. Every factual statement links to its source.
A robot at a conference: what works on stage and off
On stage, in the foyer or as the topic: how to plan a humanoid robot at a conference, from rehearsal and audio to battery, logistics and data.
Battery life and charging during long events
The Unitree G1 humanoid runs about two hours per battery. How to plan swaps, charging breaks or a second robot so the robot is ready when your audience is.
Branding a robot: costumes, wraps and screens
Costumes, wraps and screen content can make a hired robot part of your brand. Here is how to do it without blocking sensors, cooling or emergency controls.
Cameras, microphones and visitor privacy (GDPR)
Most event robots have cameras and microphones. What the GDPR and EDPB guidance say about filming, face analysis and voice, and what to ask your supplier.
Cancellations, changes and what your contract should say
Events move, shrink and get cancelled. What your robot hire contract should say about cancellations, change orders, deposits and payment, before you sign.
Custom moves, speeches and choreography: lead times
Custom content is often the slowest part of a robot booking. What drives lead times for speeches, gestures and choreography, and how to plan around them.
Hiring a robot for a corporate party or gala
Plan a robot at a party as a few short, cued moments – not an all-night guest. Formats, run of show, battery, crowds, lighting and what to ask suppliers.
How far ahead should you book a robot for an event?
The robot is rarely what sets the lead time. Venue deadlines, custom content, branding and borders do. How to work backwards from your event date.
How much does it cost to hire a humanoid robot?
There is no list price for hiring a humanoid robot. What a quote is made of, what published figures show, and how to get a real number for your event.
How to compare robot hire quotes like for like
Headline day rates hide different scopes. Rebuild each quote into one comparable total, then compare the terms that sit beside it.
Humanoid robots on film, TV and photo sets
On set, a robot is closer to a camera rig than an attraction. What to ask about repeatability, resets, battery, weather, sound, costumes and clearances.
Humanoid, robot dog or telepresence robot: which fits?
A humanoid performs, a robot dog roams, a telepresence robot brings a remote person into the room. How to pick the right type for your event.
Insurance and liability when you hire a robot
Ask for the certificate, read the limits and exclusions, and agree in writing who carries which risk. Here is what to ask and what the new EU directive covers.
Measuring the return of a robot at an event
A robot draws attention; whether it paid off depends on what you set out to change. A step-by-step method to measure outputs, outcomes and return.
Outdoor events: weather, surfaces and heat
Most event robots are built for dry, flat, indoor conditions. What manufacturers say about temperature, rain, dust and ground, and how to plan an outdoor day.
Robot attractions in shopping centres and retail
In a mall, a robot works as a scheduled, staffed attraction – not a roaming helper. Formats, the lesson of Fabio, families, cameras and what to agree with the centre.
Robots at product launches: formats and pitfalls
A robot should serve the product story, not upstage it. Launch formats that work, and five pitfalls: overclaiming, late choreography, failed reveals, cameras, upstaging.
Robots at school and STEM outreach events
Which robot suits which age group, how to keep children safe around a moving machine, and how to plan sessions around battery life at school and STEM events.
Robots at sports events and halftime shows
What Toyota's CUE, the Beijing robot half marathon and the World Humanoid Robot Games show about robots in sport – and how to plan a hired robot for match day.
Robots in hotels and hospitality: pilots vs. events
A one-day robot hire buys attention; a pilot tests whether a robot can do a job. What hotel robots have taught so far, and how to plan either option.
Safety at public events with robots: a planning guide
Who is responsible for what, how big the exclusion zone should be, what happens when a walking robot is stopped, and the checklist to agree before doors open.
Speech, languages and noisy venues
Talking robots work best with short scripts, a confirmed language list and a plan for noise. What to check before you promise visitors a conversation.
Teleoperated or autonomous? What audiences actually see
Most event robots mix pre-programmed routines, live operator control and some autonomy. How to choose the mode for each moment and describe it honestly.
Transport, setup and teardown: the timeline on the day
From loading bay to rehearsal and back: how robots travel, why batteries may arrive low, what start-up involves and how to plan the timeline on the day.
Using a humanoid robot at a trade-show booth
A robot on a stand works when it has a clear job and a schedule. The programme, layout, hall rules and logistics to plan before you book.
Venue checklist: space, floor, power, Wi-Fi and access
Space, floor, power, Wi-Fi and access: the five venue details a robot supplier needs before quoting, with real robot dimensions and a checklist to send.
What happens if the robot fails on the day
Robots can stop, fall or run out of battery mid-event. What to agree with your supplier beforehand, and how to keep the event going if it happens.
What to put in a request to a robot supplier
A brief a supplier can quote from in one go: what to include, what you can leave open, and what happens after you send it.
Which humanoid robots can you actually hire today?
Many humanoids make headlines; far fewer can be booked for an event. What is realistically hireable today, what is not, and how to verify a supplier's claim.
Who operates the robot and what staff you need
The supplier brings the operator; you bring the host and crowd staff. Roles, breaks, operator position and briefings for a robot at your event.
Planning an event with a robot?
Describe the date, place and what the robot should do once. Suppliers answer with quotes you can compare like for like.
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